Back-Office Automation
We replace the manual work that lives between your tools: orders, POs, supplier invoices, stock updates, quote requests, and follow-up. Built with n8n, Python, and LangGraph as production systems with error handling, alerting, and a documented handover, not a fragile Zapier chain that breaks silently.
Work That Should Not Be Manual
Stores and marketplaces add a person every time order volume grows. Most of that added work is the same steps, orders, invoices, and stock updates, moved by hand between the same tools.
Every New Order Adds Minutes
Orders, POs, and supplier invoices arrive by email and PDF, and someone types them in. The work grows with order volume instead of with software.
Stock And Listings Drift
Stock, prices, and listings fall out of sync across the store and each marketplace, and the fix is a spreadsheet and an afternoon.
Quotes Go Cold In The Inbox
Trade and wholesale inquiries wait for someone to check products, pricing, and the buyer's history before replying. Speed is the thing that wins the order.
The Zapier Version Broke Silently
The chain half-worked, then failed without telling anyone, and a client noticed before the team did.
Data Rekeyed Between Tools
The same record gets typed into a CRM, a sheet, a billing tool, and a project board because nothing connects them.
No Idea What It Saves
Automation only matters if it removes real hours or wins real revenue. We scope the ones where that is measurable.
Automations Built To Run Unattended
Pipelines with retries, error alerting, logging, and a documented handover, so the system keeps running without you watching it.
Stock & Listing Sync
Stock, prices, and listings kept consistent across your store and every marketplace, with mismatches flagged instead of oversold.
PO & Invoice Intake
Email and PDF orders and supplier invoices read, matched to your catalog, checked against your rules, and approved by a person before they post.
Vendor & Customer Onboarding
New marketplace vendors or trade accounts checked, documents read, records created, and a person approving before anyone goes live.
CRM & Tool Sync
Keep orders, customers, and products consistent across store, ERP, CRM, and sheets so one update lands everywhere.
Quote & Lead Follow-Up
Trade inquiries read, matched to products and the buyer's history, with a drafted reply and quote ready for a person to send.
From Manual Process To Monitored Pipeline
We map the process as it runs today, automate the parts that are safe to automate, and leave the judgement calls with a person.
Process Mapping
We document the workflow step by step, the tools it touches, the volume, the loaded cost of doing it by hand, and where it breaks.
Automation Blueprint
We define triggers, the tool chain, where AI drafts or classifies, the approval points, error handling, and success metrics.
Build In n8n Or Code
We build the pipeline in self-hostable n8n or Python where it needs real logic, with logging and retries from the first run.
Failure Testing
We test the paths that go wrong: a dead API, a bad record, a rate limit, so a failure alerts the team instead of hiding.
Handover And Support
We hand over a diagram, the credentials list, and a runbook, then stay on for fixes and new steps as the process changes.
Automation Stack
We use self-hostable orchestration for the parts you should be able to see, and real code for the parts that need logic.
Orchestration
Code & Agents
AI Steps
Data & Delivery
Automations That Pay For Themselves
Common pipelines for ecommerce stores, marketplaces, and wholesale teams.
Emailed PO To Store Order
A buyer emails a PDF purchase order. The pipeline reads every line, matches SKUs to your catalog, checks price and stock, and creates the order after a person approves.
Supplier Invoice To Ledger
Supplier invoices read from email, matched to the purchase order, unusual amounts flagged, and posted after finance review with a full audit log.
Trade Quote Follow-Up
A wholesale inquiry is matched to products, tier pricing, and the buyer's history, a quote is drafted, and a person sends it with a follow-up scheduled.
Specialized Tracks
What It Costs
Credited in full to any sprint booked within 30 days.
Compare engagement modelsHave a Custom Project?
Let's discuss how we can engineer a bespoke platform, multi-vendor marketplace, or AI system tailored for your business.